The National Capital Region Transportation Planning Board (TPB), with the Metropolitan Washington Council of Governments (COG) acting as administrative agent, is the designated recipient for the Federal Transit Administration's (FTA's) Enhanced Mobility of Seniors and Individuals with Disabilities (EM) Program for the Washington, DC-VA-MD Urbanized Area.
The program at COG receives approximately $5M annually from the FTA’s Section 5310 program. The individual in this position will possess knowledge with program contracts and procurement, budget review and reporting, project coordination, and compliance information gathering and reporting skills that will assist the Enhanced Mobility Program Manager and the Director, Transportation Operations Programs. The position is within the Transportation Operations Programs team of the Department of Transportation Planning. The EM program complements the TPB's Human Service Transportation Coordination Program (HSTC). This position will be the primary staff responsible to provide support in administering the EM program, as per FTA guidelines, including grant management and operational support to the grantees. The Grants Program Analyst will provide support for conducting grant solicitations. This position will collaborate with other Transportation Operations Program team staff in the implementation of the EM program.
The employee functions as a DTP Grants Program Analyst and will help in monitoring contracts and reviewing/reporting on budget activities associated with the program. The employee in this class also has budget monitoring and verification responsibility for the multiple EM program subrecipients and will assist the Program Manager with the reviewing of invoices, budget reports, budget adjustments and contract amendments as well as monitoring contract performance. This will require coordination with COG’s Office of Finance and Accounting to achieve day to day program goals. The employee in this class must use a high degree of resourcefulness and initiative in coordinating with and serving the regional needs of multiple agencies and organizations. A high degree of professionalism and political sensitivity is demonstrated in frequent contacts with subrecipients, the FTA and other local and state governments, private and public sector organizations and internal staff. The employee must reflect and emphasize COG/TPB's primary roles of metropolitan-wide coordination and service to its member organizations.
EXAMPLES OF WORK
Assists project Director and Manager to monitor budgets to ensure the dollar resources stay in line with project needs;
Monitors subrecipient contracts and assures timeliness and quality of work products and coordinates with management to reconcile and fix financial discrepancies;
Uses third-party grants management software to collect quarterly and annual progress reports from subrecipients;
Assists in the preparation of financial information for the COG annual budget;
Reviews information from COG’s financial management/accounting system and shares reports with management when readily available, project financial and resource data and identifies discrepancies between TrAMS and internal financial management reports;
Monitors financial reports on the status of project billings and collections and tracks subrecipient expenses;
Represents the department in discussions regarding financial management concerns;
-Obtains compliance documents, such as titles, and coordinates lien and title release for Section 5310 vehicles;
Designs and maintains project contract files to track contract budgets and expenditures;
Gathers and reviews insurance requirements from subrecipients and coordinates with Office of Finance and Accounting for approval;
Gathers and reviews annual FTA Certifications and Assurances from EM subrecipients;
Attends and assists with subrecipient site visits and vehicle inspections;
Assists with bi-annual 5310 Program solicitation administration and on/off-site events that coincide with solicitation needs;
Coordinates with subrecipients to gather compliance documents (e.g., Title VI, Project Assurances, etc.) for management review;
Tracks and reports DBE spending and shares information with Office of Finance and Accounting;
Assists with preparation of the Annual Rolling Stock Report;
Establishes and maintains excellent contacts and working relationships with program contractors, and with public and private sector agencies and organizations as appropriate.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the methods and techniques of contract review and monitoring, budget monitoring and review, project monitoring, and good research and analysis skills. Ability to manage complex, multi-part programs. Ability to speak and write with clarity and effectiveness, and to promote and build popular support and teamwork among individuals and organizations. Strong consensus-building skills a must. Ability to provide guidance and interact with a team of professional employees.
Education and Experience
Three or more years of progressively responsible experience in development, management, or operations of projects or programs; general understanding of the transportation planning process and the relationship of contract monitoring and budget review as well as compliance with federal grants. Bachelor’s degree in Public Policy, Public Administration, Nonprofit Management, City and Regional Planning, Business or related field, or any equivalent combination of experience and training which provides required knowledge, skills and abilities.
Computer Knowledge and Skills
Working knowledge of office suite of computer programs and federal grant management systems. Knowledge of FTA’s TrAMS system not required, but a plus.
Communication Skills
Ability to read, analyze, and interpret common regulatory and technical notices, financial reports, grant applications and contractual documents. Ability to respond to inquiries or complaints from subrecipients, funding agencies, contractors, or members of the public and business community. Ability to effectively present information to management.
Mathematical Skills
Ability to work with basic mathematical concepts and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Certificates, Licenses, Registrations
No requirements
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Salary: 66,422 - $78,000
Application Instructions
To apply for this position, please prepare the following items:
- Cover letter
- Resume
- Salary requirements
- Answers to the supplemental questions
- Please Apply HERE